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Public Service Association of NSW. PSA Schools.
Home Schools School Administrative Officer

School Administrative Officer

A school administrative officer is responsible to the principal or the supervisor for providing assistance in school routines, classroom activities and financial and administrative matters.

A school administrative officer can be required to undertake the following duties:


  • Undertaking, under the supervision of the principal and/or the school administrative manager, the day to day banking, bookkeeping and general accounting duties including receipting and ordering.
  • Assisting the principal and/or school administrative manager with end of year financial procedures by way of computerised/manual systems.

Office and Reception

  • Undertaking routine telephone duties, taking messages, noting appointments and other reception duties.
  • Enrolling students.
  • Drafting of routine correspondence.
  • Preparing correspondence.
  • Maintaining filing, indexing or record systems.
  • Collecting, distributing and posting mail.
  • Operating and caring for office and/or classroom equipment and machinery.
  • Arranging quotations for the purchase, maintenance and disposal of office and classroom equipment.
  • Arranging quotations for minor maintenance.
  • Using computer based programs/systems to design, layout and print school publications and learning materials.
  • Photocopying, duplicating and printing/binding of school documents and learning materials.


  • Recording, transcribing and collating information including operation of computerised administrative systems.
  • Ordering, purchasing, receiving, despatching and stocktaking materials, goods and consumables, including compiling orders, unpacking, checking, sorting, shelving and storing items and maintaining inventories.
  • Servicing school committees including processing and distribution of minutes.

Teacher and Student Support

  • Preparing and maintaining learning environments and materials including:-
  • maintaining equipment, learning material and resources at a suitable standard; and
  • maintaining work areas in a clean and tidy state.
  • Caring for and comforting sick or distressed students.
  • Administering first aid subject to the school assistant having a current St John' First Aid Certificate or equivalent and receiving the first aid allowance.
  • Using computerised library systems for accessioning, ordering, invoicing, monitoring of expenditure, cataloguing, data input and retrieval.
  • Assisting teachers in classroom and other activities:
  • implementation of learning and other programs, under the supervision of a teacher, including library, physical education, sport and recreation activities;
  • monitoring (i.e. checking, observing and recording) student behaviour when teachers are periodically absent from the school library;
  • assisting with the supervision of students in the library during recess and lunch breaks;
  • assisting students with library research;
  • settling in new students;
  • helping infant students with toileting, ablution and dressing;
  • assisting with the organisation of excursions; and
  • implementation of learning and other programs, under the supervision of a teacher, in science laboratories.
  • Within home science areas washing up, spot cleaning of floors, spot cleaning of windows within arms reach whilst standing on the floor, laundering of home science tea towels, aprons etc.
  • Managing lost property and clothing pools.

Other Duties

Undertaking other related duties as determined by the principal or the supervisor.

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Last Modified: Friday, 11-Sep-2009 16:10:12 EST
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